Project Integration Management – A Summary of PMBOK Practices

Project Integration Management is the collection of processes that ensures the effective coordination of all the elements.

The knowledge area of Project Integration Management is:

  • Develop Project Character
  • Develop Project Management Plan
  • Direct and Manage Project Work
  • Monitor and Control Project Work
  • Perform Integrated Change Control
  • Manage Project Knowledge
  • Close Project Phase

The detailed explanation of the various knowledge areas is:

Develop Project Character It is an incorporated document of a project. It explains the motives of the organization or industry while creating the project. It notes down the goals of the project and the business case for it. It also authorizes the project manager.

Inputs

  • Agreements
  • Business documents – benefits management plan and business case
  • Environmental factors of enterprise
  • Organizational process assets

Tools and Techniques

  • Data gathering – Focus groups, interviews, and brainstorming
  • Expert judgment
  • Team skills – management of conflicts, facilitation, and management of meeting
  • Meetings

Outputs

  • Log assumption
  • Project charter
  1. Develop Project Management Plan

The Project Management plan explains the process for the management of the project. This document can be shared with the stakeholders and can also be kept as a private document that gives guidance to the project manager. There are ten knowledge areas covered in it. This is a living document that is updated every time there’s progress in the project. For example, the changes in the project scope, the adjustment of schedules, revised budgets, and much more.

Inputs

  • Project Charter
  • The Outputs from other processes
  • Environmental factors of enterprise
  • Organizational process assets

Tools & Techniques

  • Expert Judgement
  • Gathering Data – Brainstorming, Checklists, Interviews, Focus groups
  • Interpersonal and team skills – Conflicts management, facilitation, management of meeting
  • Meetings

Outputs

  • Project management plan

 

  1. Direct and Manage Project Work 

It includes the process of managing everyday work regarding the project. For example, the goals of the project, directing the project team, solution to questions, status meetings, and many more.

Inputs

  • Project Management Plan
  • Project Documents – Change log, Lessons learned register, Milestone list, Project Schedule, Risk register, Project Communication, Requirements traceability matrix, and Risk report
  • Change requests approval
  • Enterprise environmental factors
  • Organizational process assets

Tools and Techniques

  • Expert Judgement
  • Project management information system
  • Meetings

Outputs

  • Deliverables
  • Data on work performance
  • Request changes
  • Updates of the project management plan
  • Updates of project document – Assumption log, list of activity, lessons learned register, risk register, stakeholder register
  • Update of process assets of the organization
  1. Monitor and Control Project Work

The best project management requires effective project control. In order to ensure that it is going as per the management plan, it should be continuously monitored and controlled.

Inputs

  • Project Management plan
  • Project documents – Assumption log, cost forecasts, Issue log, Lessons learned register, Quality reports, Risk report
  • Work performance Information
  • Agreements
  • Enterprise environmental factors

Tools and techniques

  • Expert judgment
  • Data analysis – Cost-benefit analysis, Root cause analysis, Trend analysis, Alternative analysis, Earned value analysis
  • Decision making
  • Meetings

Outputs

  • Reports of work performance
  • Change requests
  • Project management plan updates
  • Project document updates – Cost forecasts, Issue log, Risk register, Lessons learned, Schedule forecast

 

  1. Perform Integrated Change Control

Project changes must be identified, and there must be documentation of any changes related to the quality, schedule, and other factors and should also be communicated with stakeholders.

Inputs

  • Project management plan – Change management plan, scope baseline, cost baseline, and schedule baseline
  • Project documents – Basis of estimates
  • Risk report
  • Requirements traceability matrix
  • Reports of work performance
  • Change requests
  • Enterprise environmental factors
  • Organizational process assets

Tools and techniques

  • Expert judgment
  • Change control tools
  • Data Analysis – Alternative analysis and Cost-benefit analysis
  • Decision making – Voting and Multicriteria decision analysis
  • Meetings

Outputs

  • Approved change requests
  • Project management plan updates
  • Project documents update

 

  1. Manage Project Knowledge

Every project requires knowledge to produce the required products. The knowledge back from the team or organization is utilized in the project. The new knowledge acquired in the project must be transferred back into the organization for future use.

Inputs

  • Project management plan
  • Project documents – Register of lessons learned, Project team assignments, Resource breakdown structure, Source selection criteria, Stakeholder register
  • Deliverables
  • Enterprise environmental factors
  • Stakeholders

Tools and Techniques

  • Expert judgment
  • Management of Knowledge
  • Management of information
  • Interpersonal and team skills – Active listening, Leadership, Networking, Political Awareness

Outputs

  • Lessons learned register
  • Project management plan updates
  • Organizational updates of the process
  1. Close Project or Phase 

There is a huge list of things that must be completed before closing a project or phase.

Inputs

  • Project charter
  • Project management plan
  • Project documents – Change log, Lessons learned register, Milestone list, Project Schedule, Risk register, Project Communication, Requirements traceability matrix, and Risk report
  • Accepted deliverables

Tools and techniques

  • Expert judgment
  • Data analysis
  • Meetings

Outputs

  • Project document updates
  • Final product or service
  • Final report
  • Organizational process assets

These are the processes of Project Integration Management knowledge areas according to the PMBOK practices.

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